Private Limited Company Registration in India @ 1,999/-
Introduction to Private Limited Company Registration
India (भारत) is the 5th largest economy in the world and the fastest-growing economy globally. The country has witnessed record FDI inflows and is rapidly emerging as a preferred business hub. Every year, an estimated 144,000 to 176,000 new companies are registered in India, reflecting the thriving entrepreneurial ecosystem.
Among various business structures, the Private Limited Company (Pvt Ltd Co) is the most popular choice in India. Its appeal lies in corporate governance, stakeholder trust, business-friendly government policies, and limited liability protection for directors. A Private Limited Company receives its incorporation approval from the Ministry of Corporate Affairs (MCA) after verification of all required documents, granting it legal recognition both in India and globally. Both Indian citizens and Non-Resident Indians (NRIs) can register a Private Limited Company after meeting the prescribed eligibility criteria.
Upon registration, a Private Limited Company gains a separate legal identity, independent of its owners. It can operate multiple business activities as defined in its Memorandum of Association (MOA) and Articles of Association (AOA). At BizCatalyst Technologies, we understand your business needs and provide complete end-to-end support for Private Limited Company registration, offering the best value for money.
What is a Private Limited Company?
A Private Limited Company is a type of business entity that is privately owned and offers limited liability to its shareholders. Registering as a Private Limited Company provides protection for the owners’ personal assets while allowing the business to function as a separate legal entity. This structure is especially suitable for small and medium-sized enterprises (SMEs) that do not require public funding, making it one of the most popular business forms among SMEs in India.
What are the main features of Private Limited Company Registration?
Key features of a Private Limited Company registration are as follows:
Limited Liability: Shareholders are liable only up to the amount they have invested in the company. Personal assets are generally protected from business debts and liabilities.
Separate Legal Entity: The company exists as an independent legal entity, distinct from its owners. It can own property, incur debts, sue, and be sued in its own name.
Perpetual Succession: The company continues to operate regardless of changes in ownership or management. The death, insolvency, or exit of shareholders or directors does not affect its existence.
Restricted Transfer of Shares: Shares cannot be freely transferred. Any transfer typically requires the consent of other shareholders and may be subject to restrictions outlined in the Articles of Association.
No Public Offering: Private Limited Companies cannot offer shares to the general public, list on stock exchanges, or raise capital through public offerings.
Eligibility for having Private Limited Company Registration
In India, a Private Limited Company is regulated under the Companies Act, 2013 and overseen by the Ministry of Corporate Affairs (MCA). The eligibility criteria for registering a Private Limited Company in India are as follows:
Minimum and Maximum Members: A Private Limited Company must have at least 2 members (shareholders) and can have a maximum of 200 members. The company must also appoint 2 directors, with at least one director being a resident of India (having stayed in India for at least 182 days in the preceding calendar year).
Unique Company Name: The company’s name must be unique and not resemble any existing company or trademark. It must include “Private Limited” at the end.
Registered Office Address: The company must have a registered office in India, which serves as the official address for communications and notices.
Capital Requirements: There is no minimum paid-up capital, but the authorized capital should be at least INR 1 lakh. The company can decide the capital based on its business requirements.
Documents required for Private Limited Company Registration
To incorporate a Private Limited Company, it is essential to have the following documents ready:
Documents from Directors/Shareholders:
Passport-size photograph
Identity Proof: PAN card (Passport is mandatory for foreign nationals)
Address Proof: Aadhaar card, Voter ID, or Driving License (any one)
Residential Proof: Recent Bank Statement, Telephone Bill, Electricity Bill, Gas Bill, or Water Bill (not older than 2 months) showing the director/shareholder’s name and address
Valid Email ID and Mobile Number: To be used in incorporation forms (Note: Marketing emails may be sent to this email as it becomes publicly available on the MCA portal)
Documents for Registered Office Address:
Utility Bill: Electricity, Gas, Telephone, or Mobile bill (not older than 2 months) showing the complete address
Proof of Ownership: Property ownership documents if owned by the company or shareholders, or
Rent Agreement with NOC: If the premises are rented, a No Objection Certificate from the property owner is required
These documents establish the identity of the directors and shareholders and verify the official registered address of the company.
Process for Private Limited Company Registration in India
The Private Limited Company registration process is now entirely online, eliminating the need for business owners to visit the MCA or any other office physically. The registration procedure is as follows:
Step 1: Obtain Digital Signature Certificate (DSC)
All proposed directors must obtain a Digital Signature Certificate, which is required to sign electronic documents. DSCs can be obtained from certifying authorities such as eMudhra, Sify, etc.
Step 2: Apply for Director Identification Number (DIN)
Next, apply for a Director Identification Number (DIN) for all proposed directors. This can be done through the SPICe+ form (Simplified Proforma for Incorporating Company Electronically).
Step 3: Name Reservation
Reserve a unique and original company name using the RUN (Reserve Unique Name) service or via the SPICe+ form. The name must comply with MCA guidelines, be trademark-friendly, and not infringe on any existing trademarks or company names.
Step 4: Draft MOA and AOA
Prepare the Memorandum of Association (MOA) and Articles of Association (AOA), which define the company’s objectives, rules, and internal regulations.
Step 5: File Incorporation Forms
Submit the SPICe+ form (INC-32) along with MOA (INC-33) and AOA (INC-34) to the Registrar of Companies (ROC). The SPICe+ form also includes applications for the company’s PAN and TAN.
Step 6: Pay Registration Fees
Pay the required registration fees and stamp duty, which depend on the company’s authorized capital and the state of registration.
Step 7: Receive Certificate of Incorporation
After verification of all documents, the ROC issues the Certificate of Incorporation, which includes the Company Identification Number (CIN) and confirms the company’s legal existence.
Advantages of Private Limited Company Registration in India
The key benefits of registering a Private Limited Company in India are:
Protection of Personal Assets: Shareholders’ personal assets are safeguarded from business liabilities, ensuring financial security.
Professional Credibility: Operating as a Private Limited Company enhances the company’s reputation, making it more attractive to customers, suppliers, and potential investors.
Ease of Raising Capital: While public share offerings are not allowed, Private Limited Companies can raise funds through private placements, venture capital, or other private investors.
Separation of Management and Ownership: The company’s management is distinct from its ownership. Shareholders appoint directors to oversee daily operations and decision-making.
Tax Advantages: Private Limited Companies often enjoy favorable corporate tax rates compared to individual taxation and may be eligible for additional tax incentives and deductions.
How to Check Private Limited Company Registration Online?
To check company registration details online in India, you can use the Ministry of Corporate Affairs (MCA) portal. Follow these steps:
Visit the official MCA website.
On the homepage, click on the ‘MCA Services’ tab in the menu.
From the drop-down, select ‘View Company/LLP Master Data’.
You will be redirected to a new page where you can search using either the Corporate Identification Number (CIN) or the company name.
Enter the CIN or Company Name in the respective field.
Fill in the CAPTCHA code as displayed.
Click ‘Submit’ to view the company’s registration details.
The details displayed will include the company’s name, registration number, date of incorporation, company type, and more. For more comprehensive information, such as the certificate of incorporation, balance sheets, or annual returns, a small fee may be required to download the official documents.
What is the Cost of Private Limited Company Registration in India?
Our professional fee for registering a Private Limited Company in India is ₹1,999. Additional charges, such as stamp duty, may vary depending on the state of registration. The detailed fee breakdown is as follows:
|
State/UT |
BizCatalyst Technologies Professional Fees |
DSC for 1 Directors |
Name Approval Govt Fees |
Stamp Duty Fee for 1 lakh |
Total Fees |
|---|---|---|---|---|---|
|
1,999 |
2,499 |
1000 |
663 |
6,161 |
|
|
1,999 |
2,499 |
1000 |
1663 |
7,161 |
|
|
1,999 |
2,499 |
1000 |
658 |
6,156 |
|
|
1,999 |
2,499 |
1000 |
1663 |
7,161 |
|
|
1,999 |
2,499 |
1000 |
1,646 |
7,144 |
|
|
1,999 |
2,499 |
1,000 |
1,653 |
7,151 |
|
|
1,999 |
2,499 |
1,000 |
503 |
6,001 |
|
|
1,999 |
2,499 |
1,000 |
1,343 |
6,841 |
|
|
1,999 |
2,499 |
1,000 |
763 |
6,261 |
|
|
1,999 |
2,499 |
1,000 |
278 |
5,776 |
|
|
1,999 |
2,499 |
1,000 |
266 |
5,764 |
|
|
1,999 |
2,499 |
1,000 |
453 |
5,951 |
|
|
1,999 |
2,499 |
1,000 |
316 |
5,814 |
|
|
1,999 |
2,499 |
1,000 |
10,163 |
15,661 |
|
|
1,999 |
2,499 |
1,000 |
3,168 |
8,666 |
|
|
1,999 |
2,499 |
1,000 |
1,668 |
7,166 |
|
|
1,999 |
2,499 |
1,000 |
7,693 |
13,191 |
|
|
1,999 |
2,499 |
1,000 |
1,443 |
6,941 |
|
|
1,999 |
2,499 |
1,000 |
403 |
5,901 |
|
|
1,999 |
2,499 |
1,000 |
553 |
6,051 |
|
|
1,999 |
2,499 |
1,000 |
403 |
5,901 |
|
|
1,999 |
2,499 |
1,000 |
753 |
6,251 |
|
|
1,999 |
2,499 |
1,000 |
653 |
6,151 |
|
|
1,999 |
2,499 |
1,000 |
10,168 |
15,666 |
|
|
1,999 |
2,499 |
1,000 |
5,653 |
11,151 |
|
|
1,999 |
2,499 |
1,000 |
863 |
6,361 |
|
|
1,999 |
2,499 |
1,000 |
1,663 |
7,161 |
|
|
1,999 |
2,499 |
1,000 |
403 |
5,901 |
|
|
1,999 |
2,499 |
1,000 |
1,153 |
6,651 |
|
|
1,999 |
2,499 |
1,000 |
1,153 |
6,651 |
|
|
1,999 |
2,499 |
1,000 |
513 |
6,011 |
Time Taken for Private Limited Company Registration in India
The Private Limited Company registration process in India typically takes 7-10 working days. The company name is usually approved within 2-3 working days, while the incorporation process is completed in 3-4 working days. Our time breakdown for the process is as follows:
Name Reservation Application: Within 4 hours
Digital Signature Certificate (DSC) Process: 1 working day
Company Incorporation Application: 2 working days
Post Compliance of Private Limited Company Registration in India
After registering a Private Limited Company, there are several post-incorporation compliance requirements that must be fulfilled:
Business Commencement: Shareholders must deposit the subscription amount specified in the MoA within 180 days of incorporation. The company must also open a current bank account in its name.
Appointment of an Auditor: Within 30 days of registration, every Private Limited Company must appoint a practicing, certified, and registered Chartered Accountant (CA) as its auditor.
DIN KYC: Directors holding a DIN must complete the DIN KYC process annually. During registration, the company can obtain the DIN for all directors. This process verifies the director’s phone number and email ID with the Ministry of Corporate Affairs (MCA).
Annual Filings with MCA: Every financial year, companies must submit their financial statements and annual returns to the MCA. Companies incorporated between January and March may include their first annual return in the next financial year’s filing. Key forms include AOC-4 (financial statements) and MGT-7 (annual return), both of which must be digitally signed by the directors and a practicing professional.
Income Tax Filing (ITR): Companies must file their Income Tax Return (ITR-6) every financial year, regardless of the incorporation date. The ITR must be digitally signed using the director’s DSC.
These compliances ensure that the company remains legally compliant and maintains its good standing with regulatory authorities.
